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Last Updated: July 31, 2026

The West Cork Sketch Club (“we”, “us”, or “our”) operates from Cork, Ireland. We are committed to protecting your personal data and your privacy. This Privacy Policy explains how we collect, use, and protect your information when you visit our website, sign up for our club newsletter, or buy cards, posters, and digital downloads from our shop.

1. Information We Collect

We collect personal information that you provide directly to us, including:

  • Contact Data: Your name, email address, phone number, and shipping/billing address.
  • Account Data: Your username and password if you create a club member profile.
  • Transaction Data: Details about products you purchased, download history, and payment status. (Note: We do not store your credit card details; these are handled by our secure payment processors).
  • Communication Data: Any feedback, emails, or messages you send to us.

2. Automated Data Collection & Cookies

When you visit our site, we automatically collect certain technical details to improve your browsing experience.

  • Device Information: Your IP address, browser type, and operating system.
  • Cookies: Small data files stored on your device. We use necessary cookies to make our online shop work (like keeping items in your shopping cart).
  • Analytics: With your consent, we use performance cookies to understand how visitors use our site, which helps us improve our sketching club community.

3. How We Use Your Information

We use your data strictly for legitimate legal and business reasons, such as:

  • Fulfilling Orders: Processing your payments, shipping physical cards and posters, and delivering digital download links.
  • Club Newsletter: Sending you updates about upcoming sketching events, new products, and club news (only if you actively opt-in to receive them).
  • Site Security: Preventing fraud and keeping our website secure.

4. Data Sharing and Third Parties

We do not sell your personal data to anyone. We only share information with trusted service providers who help us run our shop and club, including:

  • Payment Gateways: Secure companies that process your credit card transactions.
  • Delivery Services: Postal services and couriers to mail your physical art prints.
  • Email Marketing Tools: Software used to send out our club newsletter.

All third-party services used by us comply with GDPR and are legally bound to protect your information.

5. Your Rights Under GDPR

As an Irish and EU resident, you have strong legal rights over your personal data. You can ask us to:

  • Access: Give you a copy of the personal information we hold about you.
  • Correct: Fix any incorrect or incomplete information.
  • Erase: Delete your data entirely from our system (the “right to be forgotten”).
  • Opt-Out: Stop sending you marketing emails at any time by clicking the “unsubscribe” link at the bottom of any email.

6. Data Retention

We only keep your personal information for as long as necessary to fulfill your orders, manage your club membership, or comply with Irish financial and tax record-keeping laws.

7. Contact Us

If you want to exercise your data rights, change your cookie preferences, or ask a question about how your data is handled, please contact us at:

  • Email: hello@westcorksketchclub.ie
  • Location: Cork, Ireland